General terms and conditions for event partners

1. Scope

The terms and conditions apply to contracts that include a partnership with Vogel IT-Medien GmbH in the field of event execution.

2. Conclusion of contract

The contract is only concluded when Vogel IT-Medien accept their partner’s order (signed order confirmation). The signed order confirmation represents an irrevocable acceptance of a contractual cooperation.
All other information relevant for contract execution (contact details of the contact person, PO number, if necessary, different invoice address) has to be inserted in the given form.

3. Requirements for invoicing / payment

Payment is due in advance. You will receive an invoice for the due amount, based on the details stated in your registration form. Within 14 days after invoicing, the partnership contribution that has been agreed upon is due and payable to the bank account specified on the invoice.
Should you call upon additional services in the course of the event, further expenses will be charged after the event.

4. Deviation / liability

If there are valid reasons, we reserve the change of dates, venues and speakers. Vogel IT-Medien are not liable for damages or costs caused by such changes, by technical problems or by force majeure.
Examples include: war, riots, terrorist threats or activities, natural disasters, political constraints, trade or industrial disputes.
Insofar as Vogel IT-Medien announce an expected number of participants in advance of their events, they are not liable for ensuring that this number of participants is actually achieved by the time the event is held. Falling below the expected number of participants does not entitle the partner to withdrawal, reduction or compensation.

5. Transfer of contract / cancellation

In case of late payment or non-payment, Vogel IT-Medien reserve the right to withdraw from the contract. If the partner cancels the contract, the following cancellation policy applies:
If we find a replacement partner (no existing partner of the event) in the same category, there are no cancellation fees.
If we find a replacement partner (no existing partner of the event) in a lower category, we charge the difference between the lower category and the cancelled partnership.
Should we not find a replacement partner, we will charge the full amount of the cancelled partnership. The transfer of the partnership to a replacement partner requires the approval of Vogel IT-Medien.
This clause shall not apply if the partner’s cancellation is based on a breach of duty attributable to us.

6. Liable provision

Attachment / setting up of exhibition equipment may neither damage floors, walls or ceilings of the building, nor booth systems / exhibition furniture of the trade fair constructor.
All attachments must be removed without leaving residue. The partner shall bear all costs for caused damages and reinstatement costs.

7. Rights

By signing the order confirmation, the partner agrees on a possible recording of lectures and exhibitions. All rights to the recordings are reserved to Vogel IT-Medien.

8. Applicable law

The contractual relationship and its implementation shall be governed exclusively by German law. To the extent permitted by law, Augsburg is agreed upon as the place of fulfillment and jurisdiction.

9. Final clause

There are no further arrangements in addition to this contract. Explanations and amendments must be made in writing. Should one or more clauses of the contract be changed / become invalid, the validity of the remaining clauses persists.
The invalid clause has to be replaced by an active clause, resembling the intent and purpose of the original regulation as closely as possible.